Office Assistant Resume

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Find the right Office Assistant resume Template for your Resume

An office assistant is an integral part of any organization, responsible for providing administrative support to ensure the smooth functioning of the office. This may include managing phone calls, emails, and correspondence, scheduling appointments, organizing files and records, and maintaining office supplies. This article will explore the key elements of an effective office assistant resume, including relevant experience, technical skills, and organizational abilities.

Sample of office assistant Resume

Sample 1

John Doe

123 Main Street, Anytown, CA 12345 | (555) 555-5555 | jdoe@email.com

Objective: Detail-oriented and organized Office Assistant with excellent administrative and communication skills. Seeking a position in a professional environment to contribute to the smooth functioning of daily operations and provide exceptional support to staff and clients.

Skills:

  • Office Administration
  • Records management
  • Calendar coordination
  • Data entry and documentation
  • Proficient in MS Office Suite (Word, Excel, PowerPoint)
  • Excellent written and verbal communication
  • Time management and prioritization
  • Customer service

Experience:

ABC Organization | Office Assistant | 2016-2020

  • Assisted with day-to-day office operations such as filing, data entry, and customer service.
  • Managed calendar appointments, scheduled meetings, and conference calls.
  • Responded to customer inquiries over phone, by email, and in person.
  • Assisted with the preparation of documents such as invoices and statements.
  • Monitored office supplies inventory and placed orders for restocking when necessary.

XYZ Company | Receptionist | 2015-2016

  • Welcomed visitors and clients to the office in a professional manner.
  • Handled incoming calls, routed them to the appropriate department, took messages and transferred calls as necessary.
  • Assisted with administrative tasks such as filing, data entry, and record keeping.
  • Monitored front desk for any incoming mail or packages and distributed them accordingly.
  • Ensured all front desk areas were clean and presentable at all times.

Education:

ABC College, Anytown, CA | Associate’s Degree in Business Administration | 2014-2016

XYZ High School, Anytown, CA | High School Diploma | 2012-2014

Certifications:

Certified Microsoft Office Specialist (MOS)

Certified Medical Receptionist

First Aid & CPR Certification

References: Available upon request.

Sample 2:

Jane Doe

123 Main Street, Anytown, CA 12345 | (555) 555-5555 | jdoe2@email.com

Objective: Highly organized and detail-oriented Office Assistant with strong interpersonal skills. Seeking a position to contribute to the efficient operation of an office environment, utilizing my administrative abilities and dedication to providing exceptional support.

Skills:

  • Office administration and coordination
  • Scheduling and calendar management
  • Data entry and record keeping
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Excellent written and verbal communication
  • Time management and multitasking
  • Attention to detail and accuracy
  • Customer service and interpersonal skills

Experience:

ABC Organization | Office Assistant | 2018-2020

  • Assisted with day-to-day office operations such as filing, data entry, and customer service.
  • professionally greeted visitors and clients.
  • Responded to customer inquiries over phone, email, and in person.
  • Assisted with the preparation of documents such as invoices and statements.
  • Monitored office supplies inventory and placed orders for restocking when necessary.

XYZ Company | Receptionist | 2016-2018

  • Handled incoming calls, routed them to the appropriate department, took messages, and transferred calls as necessary.
  • Assisted with administrative tasks such as filing, data entry, and record keeping.
  • Monitored front desk for any incoming mail or packages and distributed them accordingly.
  • Ensured all front desk areas were clean and presentable at all times.

Education:

ABC College, Anytown, CA | Associate’s Degree in Business Administration | 2014-2016

XYZ High School, Anytown, CA | High School Diploma | 2012-2014

Certifications:

Certified Microsoft Office Specialist (MOS)

Certified Medical Receptionist

First Aid & CPR Certification

References: Available upon request.

Sample 3:

John Smith

123 Main Street, Anytown, CA 12345 | (555) 555-5555 | jsmith@email.com

Objective: Diligent and proactive Office Assistant with excellent organizational and problem-solving skills. Seeking a position to contribute to the smooth operation of an office environment, utilizing my strong administrative abilities and commitment to providing exceptional support.

Skills:

  • Office management and coordination
  • Calendar management and scheduling
  • Data entry and record keeping
  • Proficient in MS Office Suite (Word, Excel, PowerPoint)
  • Strong written and verbal communication
  • Time management and prioritization
  • Attention to detail and accuracy
  • Customer service and interpersonal skills

Experience:

Office Assistant

ABC Inc. | May 2018 – Present

  • Greet customers and professionally answer phones; escalate customer inquiries as needed
  • Monitor office supplies, order new items as needed, and keep track of inventory
  • Maintain filing system for company documents and records to ensure accuracy
  • Manage calendar appointments for staff members
  • Create and maintain spreadsheets and databases using Excel to track inventory and employee information
  • Coordinate business travel arrangements for staff members

Data Entry Clerk

XYZ Corp. | December 2016 – May 2018

  • Entered data into the company’s system accurately and on time
  • Assisted with filing and scanning of important documents
  • Developed and maintained a database of customer records using Excel
  • Processed customer orders accurately and efficiently
  • Created reports summarizing data entry information for management review
  • Performed quality assurance checks to ensure the accuracy of data entered into the system

Education:

Anytown University | Bachelor’s Degree in Business Administration | 2016 – 2017

Anytown Technical College | Associate’s Degree in Computer Science | 2014 – 2016

High School Diploma | Anytown High School | 2012 – 2014

Certifications & Training:

Microsoft Office Specialist Certification (Word, Excel, PowerPoint) | 2019

HIPAA Compliance Training | 2018

10-Key Data Entry Certification | 2017

CPR and First Aid Certification | 2016

Administrative Professional Certificate Program | 2015

References: Available upon request.

Office Assistant Resume Skills and Keywords

When writing a resume for an Office Assistant position, it’s important to include relevant skills and keywords to showcase your qualifications and attract the attention of potential employers. Here are some skills and keywords commonly associated with Office Assistant roles:

Administrative Skills:

  • Data entry and management
  • Filing and records management
  • Scheduling and calendar management
  • Correspondence and communication
  • Office supply management
  • Document preparation and editing
  • Meeting coordination and minutes
  • Travel arrangements
  • Reception and customer service
  • Organizational Skills:
  • Time management
  • Prioritization and multitasking
  • Attention to detail
  • Task delegation and coordination
  • Office workflow optimization
  • Event planning and coordination
  • Problem-solving and decision-making

Technical Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Knowledge of office equipment (printers, scanners, fax machines)
  • Experience with email and calendar management software
  • Familiarity with database and record-keeping systems
  • Basic knowledge of accounting and bookkeeping software

Communication Skills:

  • Verbal and written communication
  • Professional phone etiquette
  • Interpersonal skills
  • Customer service orientation
  • Ability to work in a team
  • Active listening and problem-solving

Adaptability and Flexibility:

  • Willingness to learn and adapt to new technologies and systems
  • Ability to handle changing priorities and work under pressure
  • Flexibility in working hours and tasks
  • Openness to taking on additional responsibilities

Confidentiality and Ethics:

  • Integrity and trustworthiness
  • Respect for confidentiality and data protection
  • Adherence to company policies and procedures
  • Professionalism and ethical conduct
  • Including these skills and keywords in your Office Assistant resume can help you demonstrate your abilities and align your qualifications with the position’s requirements. Be sure to provide specific examples and achievements that showcase your proficiency in these areas.

Resume Writing Tips for an Office Assistant

When writing your resume, it’s important to focus on the skills and qualifications most relevant to the Office Assistant position you’re applying for. Here are a few tips to help you craft a strong resume:

  1. Tailor your resume to the job: Review the job description and customize your resume to highlight the skills and experiences that match the position’s requirements.
  2. Use bullet points: Use bullet points to make your resume easy to read and highlight key responsibilities and achievements.
  3. Emphasize your organizational skills: Organizational abilities are crucial for an office assistant, so it’s important to showcase your ability to manage schedules, maintain files, and keep the office running smoothly.
  4. Highlight your communication skills: Excellent communication skills are essential for an office assistant, as they are often clients’ and customers’ first point of contact.
  5. Showcase your technical skills: Proficiency with computers, software programs, and office equipment is essential for an office assistant, so highlight your technical skills.
  6. Quantify your achievements: Use numbers and data to quantify your achievements, such as how many calls you handled daily or how much time you saved by streamlining a process.
  7. Focus on results: Rather than simply listing your responsibilities, focus on the results you achieved and how they benefited the organization.
  8. Keep it concise: Your resume should be 2 pages at maximum and should be concise and to the point.
  9. Use action verbs: Use action verbs to describe your experience and accomplishments, such as “Managed,” “Organized,” “Coordinated,” etc.
  10. Proofread: Proofread your resume carefully for spelling and grammatical errors before submitting it to potential employers.

By following these tips, you can create an effective Office Assistant resume that stands out from the competition and showcases why you’re the ideal candidate for the position. Good luck in your job search!

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