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5 secretary resume examples

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Secretaries are more important than ever. The roles may have changed, and most jobs have diversified to different roles, but a secretary remains the same. A secretary keeps the executive on schedule, assists with various tasks, and acts as a gatekeeper for the managers. If you’re applying as a secretary, these sample resumes can increase your chances of getting hired. If you need more help in writing a resume to get a job as a secretary, read our guide to writing effective secretary resumes.

Sample Secretary Resume 1

 

John Doe

Somewhere, KS 55555 | 555-555-5555 | johndoe@email.com | LinkedIn URL

SECRETARY | ADMINISTRATIVE ASSISTANT

  • Technically skilled administrative support professional valued for multitasking strengths, organizational abilities and diplomatic handling of confidential
  • Advanced command of MS Office along with strong business and financial management skills. Leverage technology to elevate efficiencies, boost productivity, save costs and improve processes.
  • Loyal and resourceful professional known for commitment to exceeding employer expectations.

Skills:

  • Office Management
  • Bookkeeping, A/R & A/P
  • Financial Reporting
  • Records Management
  • Executive & Administrative Support
  • Customer Relations & Communications
  • MS Office (Word, Excel, PowerPoint)
  • Scheduling & Calendar Management
  • Meeting & Event Planning
  • Spreadsheets & Data Entry
  • Payroll Administration
  • Project Management

Corporate Experience

ABC COMPANY (Somewhere, KS)

Secretary to CEO and CFO, 5/xx to Present • Receptionist, 6/xx to 5/xx

Promoted to serve as “right hand” to senior executives. Oversee office management, customer relations, accounts payable/receivable, payroll, HR benefits, tax filing and special project management.

Key Contributions:

  • Entrusted to manage high-priority projects, including office downsizings, relocations throughout the Midwest and launch of applicant tracking system that accelerated job-fill times by 25%.
  • Led vendor sourcing and negotiations to capture $275K in annual cost savings. Negotiated favorable rates and terms for software licenses, office supplies, corporate travel and insurance premiums.
  • Managed A/P, A/R, and reconciliation activities; coordinated tax filings; served as point-person and facilitator for valuation and year-end audits; and supported accounting manager in daily, monthly, quarterly and annual reporting.

A DIFFERENT COMPANY (Another Town, KS)

Secretary, 5/xx to 6/xx

Provided administrative support for senior managers that included coordinating calendars; arranging travel; and creating reports, spreadsheets, PowerPoint presentations and board meeting minutes.

Key Contributions:

  • Repeatedly praised for keeping executive offices running smoothly. Handled broad responsibilities; fielded an array of requests from internal/external customers; and thrived within busy environment requiring the ability to prioritize and manage concurrent projects.
  • Assisted recruiters and HR managers with human resources functions, including payroll administration, applicant screening, insurance renewals and review of $2M in annual premiums.

Education

XYZ COLLEGE (Somewhere, KS)

Bachelor of Science in Business Administration

Kansas Notary Public (current)

Sample Secretary Resume 2

John Doe

Address: Street, City, State, ZIP Code

Phone: (555) 555-1234

Email: johndoe@email.com

 

Resume Summary

  • Management: 10+ years of experience supporting high-level executives and managing administrative departments
  • Leadership: Trained and supervised more than 25 administrative staff over a 5-year period to aid firm expansion
  • Microsoft Office: Possess MOS Expert Certification
  • Initiative: Executed an environmental initiative that saved over $4500 in office supplies costs

Education

May 2020

Microsoft Office Certification

MOS Expert

2010 – 2012

Maine College, ME

Secretarial Science

May 2010

Skills

  • Communication
  • Organization
  • Active Listening
  • Office Suite
  • Time Management
  • Attention to Detail
  • Multitasking
  • Slack

Professional Experience

February 2017 – Present

Executive Secretary

ABC & Associates, Sometown, ME

  • Maintain partners’ schedules, keep accurate records, and organize travel arrangements
  • Manage office organization and general workflow from supporting staff members
  • Trained and supervised more than 25 administrative staff over the past 5 years during firm expansion
  • Spearheaded the “Go Green” initiative, which reduced office paper use by 85% and saved roughly $4500 over 2 years

February 2015 – January 2017

Legal Secretary

DE & F Law Firm, Another Town, ME

  • Maintained confidentiality of highly sensitive corporate and financial resources
  • Streamlined process for handling administrative correspondence, leading to a 25% efficiency increase
  • Prepared detailed bi-weekly reports for firm partners
  • Booked external conference facilities and saved the company over $500 a month by researching new venues

October 2012 – January 2015

Secretary

GHI Insurance Group, Some City, ME

  • Recorded, transcribed, and distributed minutes of daily meetings
  • Answered, screened, and directed phone calls to the appropriate departments using a multi-line system
  • Maintained supplies of office equipment and ordered new stationery on a monthly basis
  • Performed administrative duties including photocopying and filing while greeting visitors and responding to queries

 

Sample Secretary Resume 3

John Doe

 

Street, City, State, ZIP Code

(555) 555-1234

johndoe@email.com

Objective

A secretarial position in a dynamic work environment.

An experienced secretary with a proven track record of successfully managing simultaneous projects and meeting deadlines consistently

and accurately. A strong administrative background coupled with excellent computer skills facilitates the provision of complete secretarial support. A self motivated worker who is able to communicate effectively at all levels.

 

Work Experience

Secretary

ABC Technology Co., San Francisco, CA

May 2018 – Date

  • provide full secretarial support to Human Resources Manager
  • handle all incoming correspondence
  • prepare wide range of communications, reports and documents
  • schedule and co-ordinate meetings, appointments and events
  • prepare and distribute minutes of meetings
  • co-ordinate and follow up on interviews
  • liaise with management, candidates and external providers
  • source and collate employee data
  • maintain complete employee database

Department Secretary

CDE Property Company, San Francisco, CA

August 2015- March 2018

  • provided secretarial and administrative support to Human Resources Department
  • prepared correspondence, reports, minutes and newsletters
  • monitored and advertised vacancies
  • scheduled interviews and meetings
  • organized appraisals, grievance hearings, disciplinary procedures
  • collated and updated policies and procedures manuals

Education

Community College College, Somewhere, CA

Diploma in Business Administration 2015

Technical Skills

  • MS Office
  • Excel
  • Outlook
  • PowerPoint
  • HRM Software
  • Typing skills – 70 wpm
  • Excellent spelling and grammar skills

Core Competencies

  • organizational and planning skills
  • communication skills
  • data collection and management
  • attention to detail
  • problem analysis
  • initiative
  • confidentiality

References

Available on request

 

Sample Secretary Resume 4

John Doe

Address: Street, City, State

Email address: johndoe@email.com

Phone number: (555) 555-1234

Profile

Dedicated and accurate professional Secretary who excels at performing any administrative duties, such as managing correspondence, executing data entry, scheduling meetings, and maintaining calendar. The Top Collaborator Award winner committed to delivering high performance and great results. Fanny is currently seeking a Secretary position with a forward-moving firm.

Work experience

07/2016 – 03/2019, Secretary, ABC Group, Inc., City, State

  • Answered phone, responded to emails, and greeted visiting clients and partners on a daily basis, ensuring that company procedures and policies were followed.
  • Managed correspondence, recorded information, maintained staff records, and performed other administrative duties as assigned by manager.
  • Collaborated with the Technology department on the development of a new electronic filing system.
  • Generated monthly progress reports and presented findings to the Board of Directors.
  • Won the Top Collaborator Award twice.

06/2014 – 07/2016, Secretary, DEF Consultancy, Inc., City, State

  • Was responsible for all paperwork, including expense reports, invoices, payrolls, etc.
  • Scheduled meetings, conferences, and maintained calendar.
  • Executed data entry, dictated notes, filed various forms, corrected documents, and prepared cover letters.
  • Managed travel arrangements and served as the first point of contact for visiting clients.
  • The Employee of the Month Award winner for performing great work.

Education

09/2010 – 05/2014, High School, Sometown School, Sometown, State

Graduated with Distinction

Clubs and Societies: Dance Club, Volleyball Team

Skills

Languages

English

Spanish

French

Computer Skills

Microsoft Office

EnGlobe, Azeus Convene

enVisual 360, Boardable

Brainloop BoardRoom

Interpersonal Skills

Communication Skills

Detail-oriented

Organizational Skills

Teamwork

Time Management

Volunteering

10/2017 – 12/2017, Fundraiser, Missionaries of Charity, City, State

Certificates

05/2016, Certified Professional Secretary, Institute of Chartered Secretaries and Administrators

 

Sample Secretary Resume 5

John Doe 

Address:               Street, City, State ZIP Code

Phone:                   (555) 555-1234

Email:                     johndoe@email.com

Current job:         Secretary at ABC Group

Objective

To secure a position as a secretary in an established, professional company that boasts a dynamic work environment and an outstanding reputation.

Skills

  1. Highly skilled with Microsoft Word, Excel
  2. Experience working in a wide array of working environments
  3. Excellent organizational and time management skills
  4. Fast and accurate typing skills (80 wpm)
  5. Quick learner, proficient with various databases
  6. Experience writing invoices and agendas
  7. Ability to provide bilingual (English and Spanish) administrative, secretarial and customer service
  8. Excellent public relations, written and verbal skills
  9. Superb communication and interpersonal skills
  10. Flexibility and adaptability to change
  11. Ability to work independently or in a team environment
  12. Committed to cultivating relationships with clients and customers

Experience

Secretary, 2017-present

ABC Group, City, State

Duties and Responsibilities

  • Provide bilingual customer service
  • Write memos, invoice reports, and agendas
  •  Fax, scan, photocopy and organize company documents
  • Attend meetings and write meeting minutes

Secretary, 2017-2017

DEF Inc., City, State

Duties and Responsibilities

  • Provided executive-level assistance
  • Made travel arrangements and prepared agendas for company executives
  • Customer relations
  • Organized and handled complex administrative and project assignments
  • Responsible for answering and handling incoming and outgoing phone calls
  • Wrote invoices

Secretary, 1999-2017

GHI Company Ltd., City, State

Duties and Responsibilities

  • Organized and arranged appointments and interview and training schedules
  • Provided administrative assistance
  • Maintained manual filing system
  • Prepared agendas
  • Faxing, archiving, photocopying, filing and scanning documents
  • Answering incoming and outgoing phone calls
  • Provided bilingual administrative, secretarial and customer service

Education

College, State University, City, State

Associates in Business Administration, 1996-1998

City High, City, State

High School Diploma

1990-1994, 3.8 GPA

Courses

  1. Principles of Business Financing
  2. Introduction to Marketing
  3. Report Writing
  4. Introduction to Accounting
  5. Fundamentals of Business

Personal information

  • Civil Status: Married, no children
  • Date of Birth: 07/26/1976
  • Hobbies: knitting, flying kites, and doing the crosswords

Marissa Letendre, SPHR, SHRM-SCP

Marissa Letendre is a senior HR leader and resume expert with over 12 years of experience. She has worked for both startups and Fortune 50 corporations and has helped thousands land jobs at top companies. Marissa has written on a wide range of topics, including employee engagement, career development, resumes, job searching, recruiting, and organizational effectiveness and has been featured on sites such as Slack and The Undercover Recruiter.

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